WASHINGTON PARISH COMMUNICATIONS DISTRICT
A regularly scheduled and properly and advertised
Washington Parish Communications District Board meeting was held on at June
14, 2004 the E-911 Planning Office located at 1005 Cleveland Street.
Members present were: Mr. James Coleman Chairman
Mr. Mike Stogner Vice-Chairman
Mr. Gary Fenner Treasurer
Mrs. Cynthia August Secretary
Mr. Jason Verret
Mr. Joshua Bridges
Others present were: Mr. Kenney Gatewood Attorney
Mrs. Joanna Thomas Manager
Mr. Jerry Fortenberry Dist. 9 Fire Department
Chairman Coleman called the meeting to order at the
appointed time of 6:00 p.m. Mr. Fenner opened with prayer and the pledge of
allegiance to the flag of the United States.
ROLL CALL OF BOARD MEMBERS
Mrs. Thomas called the roll. The results of that roll call
are recorded above.
READING OF THE MINUTES
Chairman Coleman called for a motion to dispense with the reading of the minutes of May 04, 2004, since they were mailed out to each member prior to this meeting.
Mr. Bridges made the motion to dispense with the reading of
both these sets of minutes. Mr. Miller seconded the motion. Motion passed by a
Chairman Coleman asked if there were any deletions,
corrections or additions to be made to the minutes of May 04, 2004.
Hearing none, Mr. Coleman called for a motion to accept the minutes as
written and mailed out. Mr. Stogner
made the motion to accept and approve the minutes as written and mailed out. Mr.
Verret seconded the motion. Motion passed by a unanimous vote.
Mr. Fenner reviewed the financial statements beginning with the current assets.
Mr. Fenner then reviewed the balance sheet, both assets and
liabilities. He then reviewed the income and budget statements, he pointed out
the $ 29.00 dividend check that was received from Workman’s Comp. And that
this was the first ever to be sent. Next,
Mr. Fenner reviewed the check registration, cash receipts, the account
reconciliation statement and the 911 funds statement with cash disbursements. In
the check register he pointed out the $65,000.00 check to CML and explained that
this was for the 2nd 25% of the $260,000 that is owed for the 911
Mr. Fenner asked if there were any questions or comments
regarding any of the financial statements.
Chairman Coleman called for questions or comments on the Treasurer’s
Report. Hearing none, Chairman Coleman called for a motion to accept and approve
the Treasurer’s report all the financial statements and the checklist. Mr.
Bridges made the motion to accept and approve the Treasurer’s report all
financial statements and the checklist. Mr. Stogner seconded the motion. Motion
passed by unanimous vote.
reported that she has been active during the month of May with both the normal
daily operational issues of the office plus supporting our special projects. She
reported first on the daily
All PSAP equipment
is up and running which includes the new CML equipment at the Washington Parish
accounting system is working well Mr. Fenner and I continue to input the monthly
We’ve given out a
total of 30 new addresses in the Parish and they are:
have been working daily with Gage Telephone to coordinate 911 equipment and
training schedules at both the Sheriff’s office and the Franklinton Police
Sheriff’s 911 equipment has been successfully brought on line and their
personnel are very pleased with it.
John Daniels, Franklinton Police Commissioner, has requested that I personally
train the Franklinton Police dispatchers and this has been accomplished except
for one dispatcher who is on vacation. As
soon as she gets back from vacation I will train her.
While their first reaction to the equipment change was
negative, they are now supportive. We plan to start the Franklinton Police
department 911 equipment up tomorrow and the Bogalusa Police Department by the
end of the month.
This has been an
interesting and productive month for our office. I would like to thank the board
for their support and inputs.
Chairman Coleman asked for
questions or comments on the Manager’s Report, and hearing none, asked for a
motion to accept and approve the report as written. Mr. Stogner made the motion
to accept and approve the Manager’s Report as written, and Mr. Miller seconded
the motion. Motion passed by a
I’m happy to report that the progress of the Commission
has been excellent over the past month and that the day to day issues of the
Commission have been effectively handled in the office.
PSAP Equipment Modifications
The start up of the new CML ECS-1000 and Higher Ground
recorder system started up on June 3, 2004, at approximately 1:45 PM at the
Washington Parish Sheriff’s office. The
new system is running well and is being tuned for maximum performance.
The remaining PSAP’s are scheduled for start up during the remaining
month of June.
We have received a proposed settlement agreement from the
U.S. Attorney General’s Office. I
have developed a preliminary implementation plan, schedule, and supporting
polices. These are attached for
your review. In order to meet the
required schedule, the following items require action at tonight’s meeting :
Signing of the Settlement Agreement between the United States of America
and the Washington Parish Communications District.
The Policies and Procedures committee to monitor the implementation of
the settlement. Members are :
Jim Coleman, Cynthia August, Mike Stogner and non voting member Joanna
Appointment of Joanna Thomas as the organization’s
representative to keep abreast of technological developments in the area
of TDD and related modern telephony equipment.
Approve purchase of three
back up TDD’s which are capable of ASCII/Baudot transmission plus VCO (Voice
Carry Over) and HCO (Hearing Carry Over). Per unit cost is estimated at $900 each.
Approval to request each PSAP to appoint a member to the Washington
Parish TDD implementation Team
Our web site continues to operate.
Since its start up we have had 1,086 page hits from 68 separate visitors.
Mapping and Addresses
The contract for mapping and other services to implement
Phase 1 and 2 wireless and wireline location has been reviewed and approved by
Kenny Gatewood and was thereafter signed.
The Request for Proposal for the purchase, installation,
and training of the dispatcher software has been advertised, issued, and
received. I have a copy of this
proposal for your review and have included it on our July meeting agenda.
Public 911 Education
Following our meeting tonight, the Washington Parish
Council and other invited persons will attend our open house.
Following the open house, Sheriff Aubrey Jones has invited us all over to
his agency for everyone to see his dispatcher operation with our new equipment.
This will do much to further develop our relationship
with parish government and the Sheriff’s Office.
Chairman Coleman asked for
questions or comments on the Chairman’s Report, and hearing none, asked for a
motion to accept and approve the report as written.
This motion includes approval of the
five step implementation plan. Mr.
Verret requested that step 5 be revised to include the statement that membership
on the Implementation Team must be approved by the Communications District.
Mr. Stogner made the motion to accept and approve the Manager’s Report
with the revision by Mr. Verret. Mr.
Miller seconded the motion. Motion
passed by a unanimous vote.
Our agency is making much progress to improve 911
communication services in Washington Parish.
Additional challenges related to the community of deaf, hard of hearing
and speech impaired people have been added.
I am confident that all challenges will be met.
I would like to thank both the board and the staff for their hard work on
the many complex challenges currently facing us.
There were no committee reports given.
There were no public comments
Chairman Coleman called for any additional comments or
questions from the members of the board. Hearing
none, he called for a motion to adjourn the meeting.
Mr. Miller made the motion to adjourn. Mrs. August
seconded the motion. Motion passed by a unanimous vote.
Meeting adjourned at 6:30 PM.
As recorded by: Mrs. Joanna Thomas.
Approved by: ___________________________________
Mrs. Cynthia August, Secretary